After configuration and a lot of waiting around for office365 to set up all of its encryption, licenses, etc – IRM is now installed on silverlimes dev tenancy. These blog posts will hopefully help people knowing what products do without installing them on their own tenancy. If you find this blog post useful for your business requirement feel free to contact us. Without bogging you down with technical jargon and waffle we will show you how Information Rights Management can help your SharePoint environment.
I have two Azure virtual machines (windows 10), and they are both connected to the silverlimes Azure AD. I have two users Jason (Site Collection Administrator) and Chris (read access only to a document library called ‘Secure Document Library’.
Chris’s Virtual Machine
Example 1 – Word Online
In this example, Chris can access the document via Word Online
Note: The policy name below the read-only notice (this can be amended)
So in this example, Chris cannot do anything with the document besides reading it. It cannot be edited or saved.
Example 2 – Word App
Within the word app on Chris’s computer, you can view the permissions that you have on the document.
So he only has View permission, and if you look at the Word App menu, the options are greyed out.
I know how we love a bonus tip – when this restriction is put in place, the snipping tool does not show the office app. So we cannot snip out the document. When we do attempt to use the snipping tool, this is the outcome :
We can then restrict the documents granular between read-only (nothing at all) and full control.
So without an exhaustive technical document, this blog has given you a quick insight into Information Rights Management within SharePoint – there is so much more to it.
If this would be of any interest in your business or you would like to see more benefits then feel free to get in touch. I can also provide an after-configuration explanation for your Office 365 technology if needed.